The Process

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Video clip by Ellen Waterman The Beginning: Our Challeges

Video clip by Ellen Waterman
Breakthrough: From Design
to Production

Process Overview

1. LAAP project identification process
2. Goals defined
3. How we achieved those goals
4. Timelines
5. Meta-issues that surfaced
6. Fit with partner schools: another approach to academic advising

How to Achieve Objectives?

ITS input and collaboration
Clear cut communication regarding functionality
Real dedication by LAAP Team Members

Incorporating consultants

proved to be very effective
provided needed strategies and expertise
energized the team by bringing in additional resources

Diagram of the Internal Process (a "use case" diagram in UML)

click on the image below to see a full size version

From Vision into Reality at Regis: Communication with ITS

Build scenarios
Prepare “story boards” - exactly how they would play out in the Datatel system
Use existing systems: Colleague (student records system by Datatel) and WebAdvisor
Create an accessible environment: read review by consultant

Sample Scenarios

Scenarios are a detailed examination/documentation of an identified process interaction which uses the Universal Modeling Language (UML). Terry Quatrani describes them as one of the best methods for conveying the system requirements. (Visual Modeling, 2000, p.73) He continues by quoting Grady Booch, " Scenarios speak the language of the end user and the domain expert, and therefore provide a means for them to state their expectations about the desired behavior of the system to its developers" (as quoted in Quatrani, 2000, p. 73).
Quatrani, T., (2000) Visual Modeling with Rational Rose 2000 and UML. New York:Addison-Wesley.

Example:

Scenario # 3: SPS undergraduate student schedules degree plan appointment with Faculty Advisor
Goal: To facilitate scheduling student's degree plan appointment with Faculty Advisor

Preconditions

1. Student is rolled to student status on Colleague system.
2. University has correct email information; student has received ID number.
3. Admission file is complete.
4. Student Academic Services has received and evaluated student's transcripts.

Actor: University Database System
Reactor: Student

1. Advising Secretary codes advisor information in Colleague system.
2. Colleague generates email to accepted student, "Your Regis degree plan is now complete and your Faculty Advisor is ready to meet with you. Please call your Faculty Advisor at SPS Undergraduate Advising, 303-458-1847 or email advising@regis.edu to schedule your appointment.”
3. Student clicks on advising@regis.edu to schedule appointment.

Download Word doc of final story board